Free tool
Meeting Cost Calculator
Calculate the real cost of any recurring meeting. Enter the attendee count, average salary, duration, and frequency — and see the annual impact in dollars.
Meeting details
$
min
min
Meeting cost output
Reasonable cost$16,875
estimated annual cost
$325
Per meeting
0.2
Equivalent headcount-years
65h
Hours/person/year
8.1 days
Work days/person/year
Async alternatives to consider
Reduce to half the attendees
Invite decision-makers only. Share output async.
−$8,437/yr
potential saving
Cut duration by 30%
42-minute meeting with a timed agenda.
−$5,062/yr
potential saving
Switch to biweekly
Replace alternating weeks with a written status update.
−$8,437/yr
potential saving
Replace with async update
Loom video or written doc shared to the team. 15 min vs full meeting.
−$14,344/yr
potential saving
Estimates are based on salary cost only. Opportunity cost (distraction, context-switching) is not included and is typically 1.5–2× the direct cost.
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